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Occasionby Salty & Clever
Night record

Planning here works on its own. Once a night starts, it travels between the three tools by itself.

← Plan/Live Host

How the board works
When it is busy

Work the large “Do this now” task. Mark it Done and the next job moves up.

When something slips

Delay, Hold, Reheat, Delegate or Drop. The rest of the night rebuilds around it.

Rehearsal: it is 16:47, dinner is at 19:00, and one oven task is twenty-five minutes behind. Use this version to practice changing the night without touching a real plan.

Do this now: Dark chocolate pots. On the original clock.

Live host

16:47 · service 19:00

Winter table · 8 guests · 1 oven · 4 burners · 2 pairs of hands.

On the clock

0 min

133 minutes to service

Holding you

Nothing

19 still live · 10 closed

Oven

0/1

Free

Hands

1/2

Host

Kitchen now · burners 1/4 · fridge Gigantes plaki, Carrot & ginger soup, Aloo gobi, Chickpea & squash tagine

Stovetop1/4until 17:17Dark chocolate pots

Cold storage5/17 shelf unitsGigantes plaki · Carrot & ginger soup · Aloo gobi · Chickpea & squash tagine

Do this now

16:47 · Dark chocolate pots

Stovetop — 30 min, free again at 16:37 · 30 min · Host

From here to the table

Where the hands run out next

The last hours

A crowded half hourTight

The busiest ten minutes, at 17:50, ask for 1.8 pairs of hands. There are 2 of you.

Hands and oven, the last three hours before food goes outThe busiest ten minutes ask for 1.8 pairs of hands, within what you have.HANDSOVEN16:40: 0.6 pairs of hands — Dark chocolate pots, Zero-proof house pour16:50: 0.4 pairs of hands — Dark chocolate pots, Zero-proof house pour17:00: 0.6 pairs of hands — Gigantes plaki17:10: 1.7 pairs of hands — Dark chocolate pots, Gigantes plaki, Carrot & ginger soup17:20: 1.4 pairs of hands — Gigantes plaki, Carrot & ginger soup17:30: 1 pairs of hands — Carrot & ginger soup17:40: 1.5 pairs of hands — Carrot & ginger soup, Aloo gobi17:50: 1.8 pairs of hands — Carrot & ginger soup, Aloo gobi18:00: 1.6 pairs of hands — Gigantes plaki, Aloo gobi, Service kit, Shop baguette, no reheat18:10: 1.1 pairs of hands — Service kit, Shop baguette, no reheat, Chickpea & squash tagine18:20: 0.4 pairs of hands — Aloo gobi18:50: 0.8 pairs of hands — Chickpea & squash tagine, Aloo gobi19:00: 0.6 pairs of hands — Carrot & ginger soup19:10: 0.8 pairs of hands — Gigantes plaki, Carrot & ginger soup19:20: 0.2 pairs of hands — Chickpea & squash tagine19:30: 1 pairs of hands — Chickpea & squash tagine, Aloo gobi · Gigantes plaki · Shop baguette, no reheat20:10: 0.2 pairs of hands — Dark chocolate pots20:20: 0.4 pairs of hands — Dark chocolate pots2 of youfood at 19:0018:04–19:19: Gigantes plaki, 350°F, one rack350°now17:0018:0019:0020:00
  • 5 dishes need attention between 17:50 and 18:10: Carrot & ginger soup, Gigantes plaki, Aloo gobi, Service kit, and 1 more.It fits, just, with the 2 of you. Decide now who does which, so nobody is deciding at 17:50.

Where the hands run out next — described in words:

  • Food goes out at 19:00. There are 2 of you in the kitchen.
  • The busiest ten minutes ask for 1.8 pairs of hands, within what you have.
  • Oven, 18:04 for 75 minutes: Gigantes plaki at 350°F.
  • 5 dishes need attention between 17:50 and 18:10: Carrot & ginger soup, Gigantes plaki, Aloo gobi, Service kit, and 1 more. It fits, just, with the 2 of you. Decide now who does which, so nobody is deciding at 17:50.
  • Hands asked for
  • More than you have
  • How many of you
  • A tray in the oven
  • Back in to reheat

Anything below done now comes out of that window.

Worth getting ahead on

Nothing is waiting on these. They are not due for a while, and doing one now is half an hour you will want back later.

  • 16:47Zero-proof house pourZero-proof poured and visible alongside everything else

    Queued · Host
Next hour

  • 17:04Gigantes plakiPrep — 1 batch

    Queued · Helper 1

  • 17:17Carrot & ginger soupPrep — 1.5 batches

    Queued · Host

    Waiting for a free hands

  • 17:45Aloo gobiPrep — 1 batch

    Queued · Helper 1
Later

  • 17:54Carrot & ginger soupStovetop — 70 min, free again at 18:54

    Queued · Host

    Waiting on Carrot & ginger soup

  • 18:04Gigantes plakiOven — 1 tray, 75 min at 350°F, out 18:54

    Delayed +25 · Host

  • 18:05Service kitPrep — 1 batch

    Queued · Helper 1

  • 18:08Shop baguette, no reheatPrep — 1.5 batches

    Queued · Host

    Waiting for a free hands

  • 18:10Chickpea & squash tagineTemper from cold, back to serving temperature — 44 min, ready 18:54

    Queued · Host

  • 18:15Service kitChill drinks, set glassware, clear the landing zone

    Queued · Host

    Waiting on Service kit

  • 18:24Aloo gobiStovetop — 30 min, free again at 18:54

    Queued · Host

  • 19:00Winter tableGuests to the table

    Queued · Host

  • 19:08Carrot & ginger soupStarter out

    Queued · Host

  • 19:28Chickpea & squash tagineAnchor out — carve or set on the pass

    Queued · Host

  • 19:30Aloo gobi · Gigantes plaki · Shop baguette, no reheatSides and bread land with the anchor

    Queued · Host

  • 20:02Whole tableClear, reset, refill water and zero-proof

    Queued · Host

  • 20:18Dark chocolate potsSweet out

    Queued · Host

  • 20:45RecoverySoak bin loaded, leftovers cooled and covered within two hours

    Queued · Host
Guest intakeRestrictions and access, not an RSVP list

Send a link. They tap closed-list chips. You see counts, never names. Dietary tags are planning filters, not allergen guarantees.

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Closed · 10
  • Whole route — Shop the list, decant, label containers by service orderDone
  • Chickpea & squash tagine — Prep — 1.5 batchesDone
  • Chickpea & squash tagine — Stovetop — 83 min, free again at 19:23Done
  • Zero-proof house pour — Prep — 1.5 batchesDone
  • Zero-proof house pour — Stovetop — 8 min, free again at 18:38Done
  • Wine service — Prep — 1 batchDone
  • Zero-proof house pour — Cool fast, cover, label with the date, cold-holdDone
  • Wine service — Cover, label with the date, cold-holdDone
  • Chickpea & squash tagine — Cool fast, cover, label with the date, cold-holdDone
  • Dark chocolate pots — Prep — 1.5 batchesDone
Decision log · 1
  1. 08:05 PM · Loaded 16:47 rehearsal — dinner at 19:00, oven task 25 minutes behind.
Rehearse the clock

Pinning the clock is for rehearsal. It is never written to tonight’s saved session — reload and Live Host is back on the wall clock.

Run sheet · Winter table · service 19:00

Clock 16:47 · on the original clock · 1 oven · 4 burners · 2 hands

  1. 16:47Dark chocolate potsStovetop — 30 min, free again at 16:37Queued · Host
  2. 16:47Zero-proof house pourZero-proof poured and visible alongside everything elseQueued · Host
  3. 17:04Gigantes plakiPrep — 1 batchQueued · Helper 1
  4. 17:17Carrot & ginger soupPrep — 1.5 batchesQueued · Host
  5. 17:45Aloo gobiPrep — 1 batchQueued · Helper 1
  6. 17:54Carrot & ginger soupStovetop — 70 min, free again at 18:54Queued · Host
  7. 18:04Gigantes plakiOven — 1 tray, 75 min at 350°F, out 18:54Delayed · Host
  8. 18:05Service kitPrep — 1 batchQueued · Helper 1
  9. 18:08Shop baguette, no reheatPrep — 1.5 batchesQueued · Host
  10. 18:10Chickpea & squash tagineTemper from cold, back to serving temperature — 44 min, ready 18:54Queued · Host
  11. 18:15Service kitChill drinks, set glassware, clear the landing zoneQueued · Host
  12. 18:24Aloo gobiStovetop — 30 min, free again at 18:54Queued · Host
  13. 19:00Winter tableGuests to the tableQueued · Host
  14. 19:08Carrot & ginger soupStarter outQueued · Host
  15. 19:28Chickpea & squash tagineAnchor out — carve or set on the passQueued · Host
  16. 19:30Aloo gobi · Gigantes plaki · Shop baguette, no reheatSides and bread land with the anchorQueued · Host
  17. 20:02Whole tableClear, reset, refill water and zero-proofQueued · Host
  18. 20:18Dark chocolate potsSweet outQueued · Host
  19. 20:45RecoverySoak bin loaded, leftovers cooled and covered within two hoursQueued · Host

16:47 · on clock

Dark chocolate pots